Position: Logistics & Operations Coordinator
Location: Malabo, Equatorial Guinea
Reports To: Country Manager
Contract: Full-time
Work Schedule: Standard office hours, Monday–Friday
Role Overview
We are seeking an experienced Logistics & Operations Coordinator to serve as the primary operational support resource for our client’s Country Office. The role is responsible for the effective coordination of transportation, logistics, facilities, contractor management, asset control, community-investment activities, and office operational support services.
Acting as a key interface between the Country Office, service providers, contractors, community stakeholders, government representatives, and business partners, the incumbent operates with a high degree of autonomy and proactively improves operational efficiency and service delivery. The role maintains operational readiness and provides logistical support to the Country Manager, visiting executives, and corporate personnel.
Key Responsibilities
- Coordinate transportation for employees, visitors, contractors, and guests, including airport transfers, schedules, and travel support requirements.
- Coordinate movement of materials, equipment, supplies, and documentation, and provide logistics support for meetings, workshops, government engagements, and partner visits.
- Ensure company vehicles remain safe, compliant, and operationally ready, coordinating maintenance, repairs, inspections, registrations, licensing, and insurance.
- Monitor vehicle operating costs, fuel consumption, and maintenance performance, and maintain vehicle records and replacement recommendations.
- Coordinate maintenance and upkeep of office facilities, equipment, and infrastructure, managing relationships with landlords, contractors, and utility providers.
- Serve as the primary operational interface for local contractors and vendors — coordinating activities, monitoring performance, supporting evaluations, and verifying completion of work and services.
- Support local procurement and supplier coordination, and coordinate receipt, storage, delivery, and tracking of company materials and equipment.
- Maintain inventories and asset registers for vehicles, equipment, furniture, and office assets, and support periodic inventory verification and asset audits.
- Coordinate logistics and support for Community and Social Responsibility (CSR) initiatives, including site visits, stakeholder relationships, and CSR reporting.
- Promote safe work practices, conduct routine office safety inspections, and maintain emergency-response equipment and office-preparedness records.
- Support government visits, partner meetings, executive visits, and stakeholder engagements, coordinating logistics for visiting executives and corporate personnel.
- Represent the company professionally in interactions with government agencies, contractors, vendors, and community representatives.
Requirements
- Minimum 8–10 years of progressively responsible experience in logistics, transportation, facilities management, contractor coordination, or operations support.
- Valid driver’s license with an excellent driving record.
- English and Spanish language proficiency.
- Experience coordinating contractors, vendors, and service providers.
- Experience maintaining operational records, inventories, and asset-management systems.
- Preferred: Diploma or Bachelor’s Degree in Logistics, Business Administration, Operations Management, Supply Chain Management, or a related discipline.
- Preferred: experience in the oil and gas, energy, engineering, construction, or project-based sectors.
- Preferred: proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Preferred: experience supporting CSR initiatives or community-development projects.
- Preferred: experience interacting with government agencies, community representatives, and external stakeholders within multinational corporate environments.
Benefits
- Opportunity to serve as the primary operational support resource for the Country Office in Equatorial Guinea.
- Varied, hands-on role spanning logistics, fleet, facilities, asset management, and CSR.
- Direct engagement with executives, government representatives, and community stakeholders.
- Professional development and the autonomy to improve operational efficiency and service delivery.
How to Apply
Send your CV with the reference “Logistics & Operations Coordinator” in the subject line to: recruitment@aspensupply-sl.com