Position: Associate Procurement Agent
Location: Mdos Campus
Contract: Fixed term through December 31, 2026
Work Schedule: Standard 5 days on / 2 days off, 8 hours per day
Role Overview
We are seeking an Associate Procurement Agent to support the procurement function by sourcing goods and services, managing purchase orders, coordinating with suppliers, and ensuring materials are delivered on time. Reporting to the Procurement Team Lead, this role works closely with internal stakeholders and suppliers to achieve best value while following company procurement policies, procedures, and approval requirements. The position sits within the Procurement / Supply Chain Management function and collaborates across Finance, HSE, IT, Legal, and other business teams.
Key Responsibilities
- Review approved purchase requisitions and create accurate purchase orders in line with business requirements.
• Support sourcing and competitive bidding activities by obtaining quotations, evaluating and comparing supplier proposals, addressing supplier clarifications, and preparing commercial evaluations and award recommendations.
• Coordinate with internal stakeholders to clarify specifications, delivery needs, and technical requirements.
• Engage suppliers professionally to follow up on quotations, order confirmations, delivery status, and issue resolution.
• Maintain complete procurement records and supporting documentation for audit and compliance purposes.
• Monitor supplier performance, delivery timelines, and open purchase orders, escalating concerns when needed.
• Support supplier qualification, onboarding, and due diligence activities where required.
• Identify opportunities to improve procurement efficiency, reduce cost, and use existing inventory where appropriate.
• Ensure all procurement activities comply with company policies, procedures, delegated authority, and governance expectations.
• Contribute to accurate and timely conversion of purchase requisitions into purchase orders as a core measure of performance.
• Support delivery of materials and services in line with agreed timelines and business priorities.
Requirements
- Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or a related discipline is preferred.
• Prior experience in procurement, purchasing, supply chain, contract administration, logistics, or a related business support role.
• Basic understanding of sourcing, purchasing, supplier management, and purchase-to-pay processes.
• Experience using procurement or ERP systems such as SAP is an advantage.
• Proficiency in Microsoft Excel for tracking, reporting, and basic data analysis.
• Good written and verbal communication skills in English and Spanish, with the ability to work with internal customers and suppliers.
• Strong stakeholder focus, with the ability to understand business needs and provide timely procurement support.
• Commercial awareness to compare pricing, terms, and supplier options in support of best-value decisions.
• Strong attention to detail in maintaining accurate purchase orders, documentation, and records.
• Compliance mindset, with the discipline to follow procurement policies, delegated authority, and audit requirements.
• Problem-solving skills to help resolve supplier, delivery, documentation, or process issues.
• Ability to collaborate effectively with Procurement, Finance, HSE, IT, Legal, and other stakeholders.
• Strong follow-up skills to ensure action items are closed out in a timely manner.
Benefits
- Opportunity to support compliant, timely, and cost-effective procurement for a major operating business.
• Exposure to end-to-end sourcing, purchase-to-pay, and supplier management processes.
• Professional development in procurement, commercial evaluation, and supply chain best practices.
• Collaborative environment with cross-functional business and technical teams.
How to Apply
Send your CV with the reference “Associate Procurement Agent” in the subject line to: recruitment@aspensupply-sl.com