Position: Business Operations Coordinator
Position: Business Operations Coordinator
Location: Malabo, Equatorial Guinea
Reports To: Country Manager
Contract: Full-time
Work Schedule: Standard office hours, Monday–Friday
Role Overview
We are seeking an experienced Business Operations Coordinator to serve as the primary business support resource for our client’s Country Office. The role is responsible for the effective coordination of administrative, financial, procurement, travel, compliance, government-reporting, and stakeholder-engagement activities.
Acting as a key interface between the Country Office, corporate support functions, government agencies, partners, and service providers, the incumbent operates with a high degree of autonomy, exercises sound judgment, and proactively improves business processes, strengthens controls, and supports the achievement of company objectives. The role provides high-level support to the Country Manager and visiting executives.
Key Responsibilities
- Serve as the focal point for administrative and business support activities, coordinating day-to-day office operations to ensure an efficient, professional, and well-controlled working environment.
- Develop, implement, and maintain administrative procedures, workflows, and office controls, and identify opportunities to improve efficiency and reduce operating costs.
- Coordinate procurement activities in line with company policies and authorization limits, preparing and monitoring Purchase Requests and supporting documentation.
- Manage vendor onboarding, maintain approved vendor records, and build productive relationships with suppliers, contractors, and service providers.
- Support contract administration, monitoring contract status, deliverables, performance, and cost-optimization opportunities.
- Maintain visibility of office expenditures, commitments, and budget utilization, and support preparation of budgets, forecasts, and expenditure plans.
- Prepare expenditure reports, cost summaries, and management dashboards, and monitor commitments to flag potential overruns or variances.
- Coordinate invoice review and verification, act as primary liaison between local vendors and Houston Accounts Payable, and support resolution of invoice and payment issues.
- Support Accounts Receivable activities, including invoice tracking, payment follow-up, and receivables reporting.
- Coordinate preparation and submission of government reports, permits, registrations, and compliance documentation, and maintain visibility of regulatory deadlines.
- Support interactions with government ministries, regulatory agencies, and national institutions, and maintain records of permits, licenses, and official correspondence.
- Coordinate engagement with partners, government agencies, contractors, and suppliers, and support planning of meetings, workshops, and executive visits.
- Maintain office compliance calendars, support governance requirements, and coordinate internal and external audit support to ensure audit readiness.
- Coordinate domestic and international travel, visa and immigration documentation, accommodations, and visitor itineraries that are cost-effective and compliant.
- Provide high-level support to visiting executives, preparing presentations, briefing materials, management reports, agendas, and action trackers.
- Translate business correspondence, reports, and presentations between English and Spanish as required.
Requirements
- Bachelor’s Degree in Business Administration, Finance, Accounting, Management, Economics, or a related discipline.
- Minimum 8–10 years of progressively responsible experience in business operations, administration, finance support, procurement, or office management.
- Experience supporting senior leadership within an international or multinational organization.
- Proven experience with procurement processes, vendor management, cost control, and budget monitoring.
- English and Spanish language proficiency, both written and verbal.
- Strong proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
- Strong business acumen, stakeholder management, planning, problem-solving, and communication skills, with high integrity and confidentiality.
- Preferred: experience in the oil and gas, energy, engineering, or project-based sectors.
- Preferred: experience interacting with government agencies and regulatory authorities.
- Preferred: experience supporting audits and compliance activities within multinational corporate environments.
Benefits
- Opportunity to serve as the primary business support resource for the Country Office in Equatorial Guinea.
- High-visibility role working directly with the Country Manager and visiting executives.
- Exposure to procurement, finance, compliance, and government-relations activities within a multinational environment.
- Professional development and the autonomy to improve business processes and strengthen controls.
How to Apply
Send your CV with the reference “Business Operations Coordinator” in the subject line to: recruitment@aspensupply-sl.com